EduSphere Cloud — Practical, Reliable School Management Platform

Operational Workflow

A typical school day on EduSphere

EduSphere supports each department through its daily routine, keeping everyone on the same page from morning arrival to evening reporting.

01

Morning

Class Attendance

Teachers record morning roll call in seconds from any phone or staff room laptop.

02

During Term

Continuous Marks

Enter mid-term tests, assignments, and competency remarks directly by subject.

03

Front Desk

Fee Collection

Bursars issue printed receipts and track partial payments, balances, and bank slips.

04

Term End

Report Cards

Compile UNEB-standard terminal report cards and batch print class PDFs in one click.

05

Continuous

Parent Updates

Parents receive fee statements and academic notices via automated SMS and parent portal.

Core Capabilities

Everything your school needs in one system

Each tool is designed around real school workflows, so teachers, bursars, and headteachers spend less time in spreadsheets and more time with learners.

Student Records & Attendance

Keep student records and classes organized from day one

Complete learner profiles with admission records, parent contacts, medical notes, class streams, and daily attendance records that headteachers can review at a glance.

Student biodata, LIN, UNEB index, and emergency contacts
Stream management: Primary, O-Level, A-Level, and boarding sections
Quick daily roll call with absent lists and automated parent SMS alerts
Term-to-term student promotion and class rollover in minutes

Student records and attendance management in EduSphere

Bursar & Fee Management

Stay on top of fee collection without missing records

Clear financial records for school leadership and bursars. Track tuition, boarding, development funds, and optional fees with instant PDF receipts and live arrears tracking.

Flexible fee structures: tuition, boarding, development, and optional extras
Instant print and PDF receipts for every partial or full payment
Live fee collection summaries and debtors lists for head teachers
SchoolPay and bank deposit reconciliation support

School fee management and receipts in EduSphere

Assessments & Report Cards

Generate terminal report cards without the end-of-term rush

Subject teachers enter continuous assessment marks. EduSphere calculates totals, aggregates, UNEB divisions, and class positions automatically with professional printable report cards.

NCDC Competence-Based Curriculum (CBC) & UNEB standards compatible
Primary, secondary, and custom percentage grading systems
Batch PDF download for entire streams or classes in one click
Class teacher remarks, principal comments, and official school seals

Report card generator and UNEB grading in EduSphere

Mobile Experience

Full school operations on any smartphone or tablet

EduSphere adapts effortlessly to mobile screens. Whether taking morning roll call, checking fee balances, or issuing receipts, staff and parents have instant access with zero app store downloads needed.

Headteacher · Admin

School Administrator

Real-time school performance, enrollment metrics, mark submission tracking, and approval controls from any smartphone.

Staff Sign In →

Classroom · Teacher

Teacher Mobile Desk

Quick morning roll call attendance, continuous assessment score recording, and competency remarks right in class.

EduSphere Teacher mobile portal and attendance

Finance · Bursar

Bursar Fee Tracker

Issue instant digital receipts, verify bank slip submissions, check fee arrears, and track term collection totals on the go.

Learner · Parent

Parent Portal

Parents check family fee balances, view payment histories, and download official UNEB-format terminal report cards anytime.

Open Parent Portal →

School Roles

Clear, dedicated tools for everyone who runs the school

Each staff member gets a purpose-built view that matches their day-to-day responsibilities, keeping access secure and operations straightforward.

School Leadership

Headteachers & Principals

See the full picture across enrollment, staff attendance, fee collection, and overall academic results from any computer or tablet.

Live school-wide executive dashboard
Teacher mark submission tracking
Report card sign-off and approval

Academic Staff

Teachers & Class Masters

Log daily attendance, enter test marks, and write student remarks without dealing with slow spreadsheets or paperwork.

Simple subject-by-subject score sheets
Quick mobile attendance roll call
Standardized competency remarks

Finance & Accounts

Bursars & Accountants

Track every payment, issue verifiable PDF receipts, follow up with debtors, and produce clean financial statements for the board.

Instant receipting and cashbook entries
Termly fee defaulters list with contact numbers
Bank deposit and mobile payment tracking

Learner Community

Parents & Guardians

Access student report cards online, verify fee balances, and receive critical school announcements directly on mobile phones.

Clean online parent portal access
Direct SMS notices for fees and attendance
Downloadable terminal report card PDFs

Governance & Board

Directors & School Owners

Clear oversight across enrollment trends, financial health, multi-campus branches, and long-term institutional growth.

High-level income vs. collection rates
Multi-branch / campus comparison
Year-over-year enrollment analytics

Included Service

Onboarding & Migration Team

You do not have to set up alone. Our technical support team assists with data imports, teacher training, and system setup at no added fee.

Excel student and balance list import
Staff training via Google Meet or WhatsApp
Fast response support desk for school bursars

Transparent Pricing

Simple pricing. Dependable school management.

Choose the tier that matches your school size. All plans include full access to every core feature, student records, fees, and report cards.

Termly billing covers 4 months of school operations. Save 20% with annual upfront billing.

Starter

Up to 100 students

UGX 75,000

per term · billed termly

Up to 100 students
All core EduSphere features
Full parent portal & SMS alerts
UNEB & CBC terminal report cards
30-day free trial included

Select Starter

Basic

Up to 300 students

UGX 150,000

per term · billed termly

Up to 300 students
All core EduSphere features
Full parent portal & SMS alerts
UNEB & CBC terminal report cards
30-day free trial included

Select Basic

Enterprise & Multi-Campus Schools

For large institutions with over 1,500 students or multiple branches requiring consolidated administrative reporting, custom integrations, and on-site training.

Unlimited students & branches Custom UNEB / CBC report templates Dedicated technical account manager Staff training & data migration support

Contact Sales

All plans start with a full-featured 30-day trial · Zero setup fees · Need help choosing? Chat with our team

Questions & Answers

Frequently Asked Questions

Common questions about deploying EduSphere in your school, managing data, and getting started.

How does the 30-day free trial work? +

You can register your school in less than two minutes and explore all features immediately. No credit card or upfront payment is required. You get 30 days of full access to create classes, enroll students, and test mark sheets. If you choose to subscribe, all your entered data remains intact.

Does EduSphere support Ugandan curriculum and UNEB grading? +

Yes. EduSphere is designed around Ugandan curriculum structures, including the NCDC Competence-Based Curriculum (CBC) for lower secondary, standard O-Level and A-Level scoring, and Primary Leaving Examination (PLE) aggregates and division calculations.

Do we need reliable high-speed internet to use the system? +

EduSphere is engineered for low bandwidth. It runs efficiently on standard 3G and 4G mobile connections, basic mobile phone browsers, and modest school office internet.

Can our bursar import existing student and fee lists from Excel? +

Yes. You can import existing learner lists, parent phone numbers, and beginning fee balances directly using standard Excel or CSV files. Our technical support team can also assist with formatting and importing your data at no additional charge.

How do parents access student report cards and fee balances? +

Parents can check results and fee statements through a dedicated, lightweight mobile-friendly parent portal using the student admission number. Schools can also send automated SMS alerts for terminal report summaries and fee balances directly to parent phones.

What payment methods are supported for subscriptions? +

We accept local payment methods including MTN Mobile Money, Airtel Money, bank transfer, and international credit/debit cards. Subscriptions are billed per four-month academic term, or annually with a 20% discount.

Ready to modernize your school administration?

Bring order, clarity, and calm to your school office.

Start your 30-day free trial today. Our support team can help import your learner lists and walk your staff through the system in less than a day.

Start 30-Day Free Trial Schedule a Demonstration

30-day full access · Zero setup fees · Dedicated local phone and WhatsApp support